10 Time-saving Hints For Speeding Your Work

Image: iStock/g-stockstudio

A demonstration is an investment in your message, but also in time. The majority of us do not have all the time on earth to put a presentation together and like it or not–occasionally, great enough have to suffice. That working brighter and faster in PowerPoint is critical to finding the time to push enough to spectacular. I’ll show you 10 ways to perform brighter and a little quicker in PowerPoint.

Many of these commands and tools are in earlier versions, although I’m using PowerPoint 2016 onto a Windows 10 64-bit program. Because you won’t be needed by you there is no demo record.

1: Use templates

Developing a demo from scratch is time consuming and tough work. Templates have a predesigned appearance and arrangement, and you provide the material. It’s better to go and you can customize it afterwards if you intend to reuse it. Because your viewers can tell they need something unique and it’s prepackaged, some experts advise against templates. If you’re an expert and you’ve got techniques and enough time, I agree. If you have got the time, but maybe not the skill. When push comes to shove, your audience will forgive your template in case you give a dynamic presentation.

Two: Copy objects

To replicate an object or slide, users press Ctrl + C, select it, and then press Ctrl+V to paste. Subsequently, the duplicate is dragged by them to its new position. I can help you reduce that effort by half an hour, if that’s your approach. Pick the object, hold down the Ctrl key, and then drag a duplicate to its new location. It slides and functions with slides and objects and many objects. If you don’t wish to go the slide it’s less striking with slides. Now, let’s look at a way to replicate an object with a single keystroke.

3: Repeat this again

The F4 key is awesome; it repeats your control. (It functions in all Office programs) Tip shows you how you can replicate an item and drag. Simply press F4 to replicate it again, and again, and again, after you’ve done this. Let us try a fast example. Find A shows a pair of things we can certainly replicate and align as follows:

  1. First, insert the very first pair of items using Icons from the Illustrations set on the Insert tab. Pick any icons you prefer.
  2. Just click one of these icons and hold down the Shift key while you pick the second one.
  3. With the two items selected, hold down the Ctrl key and drag to create a second pair.
  4. To create a third pair, press F4 (Figure B). At this point, you could keep on pressing F4 to add pairs.
  5. Oops… you probably meant to center that lightbulb on your head. No problem. With the two items still selected, click the Home tab, and then select Align from the Organize dropdown from the Drawing group. In the submenu, select Align Center.
  6. You do not need to repeat the above process for every pair. Instead, drag the mouse above a pair of icons (Figure C) to select them both and then press F4.
  7. Repeat the preceding step for the last pair.

Find A

Let us fast replicate these icons.

Figure B

Use F4 to replicate a pair of items.

Figure C

Select multiple items using the mouse.

Of course, you could skip this last step should you don’t forget to align with the items until you replicate them, but it’s good to know that fixing the recovery after the simple fact requires only a couple clicks.

4: Provide items a nudge

To move an object, you drag it, but occasionally that’s overkill. If you need to move the object a wee little, select it and then press the arrow keys in the direction that you wish to go. Doing this will move the object a pixel every time you press on the arrow key. This is one of my favourite tips. The higher your own zoom, the bigger the nudge will look.

5: Change object scales

If you find yourself changing an object’s default options–a lot–you can use F4 to make those changes fast if you’re generating them one after another. An even shorter route is to modify the object’s defaults to people you use frequently. That way includes these formats, and also you do not need to modify anything. To exemplify this easy-to-implement time-saver with a text box, then do the following:

  1. Add a text box onto a slide and then use several formats.
  2. Choose the text box and then right-click it.
  3. Pick Set As Default Text Box from the resulting context menu (Figure D).

Figure D

Establish brand new defaults for items.

That is it! The next time you insert a text box, as shown from Find E, it will exhibit the defaults you set. After you find yourself making the very same modifications to the same thing check to see if it’s possible to reset its default properties.

Figure E

Following text box controls require no additional work.

6: Establish the default view

You’ve likely noticed that PowerPoint unlocks a demonstration using the previous view alternative, while we are on the subject of defaults. That is annoying because the majority of us start out in view, if you’re like me. That usually means is alter perspectives. Now, true, it’s not a massive thing. However, it’s annoying, and in the event that you’re able to start off your session with no, you’re better off. To reset the default view, do the following:

  1. Click on the File tab and then select Options in the left sidebar.
  2. Pick Advanced from the left sidebar.
  3. Pick the most suitable option, likely Regular – Thumbnails And Slide (Figure F).
  4. Click OK.

Find F

Force PowerPoint to start in the opinion that you want.

7: Tab through items

It’s easy to lose an object in PowerPoint. They are stacked and grouped, sent to the trunk, along with the more of these you’ve got, the more difficult they are to locate. To quickly find an object, simply press Tab. The choice is cycled by doing this through of the objects. If you have grouped items, Tab selects the group initially and then cycles. Use Tab to select a hard-to-get-at or little item once you know where it’s.

8: Customize the Quick Access Toolbar

By incorporating the resources you utilize the most to the Quick Access Toolbar (QAT), you can reduce keystrokes when performing frequently repeated tasks. To add commands to the QAT

  1. Click on the QAT dropdown (far right) and then select More Commands.
  2. In the Pick Commands From dropdown, pick Controls Not At The Ribbon.
  3. Select Apply Style.
  4. Click Add.
  5. For this example, click Select Up Style and click on Add (Figure G).
  6. Move Select Up Style a line up if you prefer.
  7. Click OK to return to Normal view.

Find G

Add these two controls to the QAT.

Resist the urge to add a lot of commands. There is electricity in its simplicity. I’ll explain to you how you can save effort and time employing both of these commands.

9: Quick fashions

The two controls added in the previous tip are somewhat more elastic compared to Format Painter. Pick Up Style lets you select formatting from (almost) any object or material by selecting the option and then clicking Select Up Style (currently in your QAT). Until you use it despite the many tasks you could do between using them and grabbing these formats unlike the Format Painter, the formatting persists. To use the design, click on Apply Design (in your QAT).

These commands have

  • Select Up Style: Ctrl+Shift+C
  • Employ Style: Ctrl+Shift+V

Can you see the similarity to the backup and paste configurations? You can copy and copy the formats, not the material by incorporating the Shift key to the copy and paste shortcuts.

10: Animation Painter

You do not need to re-create it, if you wish to repeat exactly the animation scheme. Instead, copy it using the Animation Painter from the Advanced Animation set. (It’s dimmed if there is no cartoon setting to replicate.)

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As soon as you’ve the cartoon scheme in place, select the source object of the animation. After that, the destination and then click on Animation Painter object. Very similar to Format Painter, should you double-click Animation Painter, you can paste multiple items and the cartoon together.

Send me the query about Office

I answer viewers’ queries once I can, but there is no warranty. Don’t send files unless asked; first requests for help that arrive with attached files will be deleted unread. You are able to send screenshots of your data. Be as specific as you can, when contacting me. For instance, “Please troubleshoot my workbook and mend what’s wrong” likely won’t get a reply, but “Could you tell me why this formula isn’t returning the expected outcomes?” might. Please mention that the program and version that you’re using. I’m not reimbursed by TechRepublic for experience or the time when helping viewers, nor do I request a commission from subscribers I assist. You can contact me at susansalesharkins@gmail.com.

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